Student Transcripts

Fairhaven does not follow these guidelines.  

Fairhaven students not receiving higher education at Fairhaven College will be required to make-up classes or get a GED to comply with entrance requirements to both Trade Schools and Institutions of Higher Learning. Additionally, many students have found their transcripts withheld, changed or marked up by hand or had further complications when attempting to get transcript requirements fulfilled.

Indiana Code 20-33-2-13 requires that school corporations include the following information in the official transcript of a high school student: 1. Attendance records. 2. The student’s latest ISTEP+ test results. 3. Any secondary or postsecondary certificates of achievement earned by the student. 4. Immunization information. 5. Dual credit courses from the Core Transfer Library taken by the student

A1. Attendance Records Though the law does not specify, the Department recommends that the high school transcript show, at a minimum, the number of days a student has been absent in the school year. Schools may include additional attendance information such as attendance by semester or trimester, etc. The date of enrollment, date of graduation or date of withdrawal or exit interview should also be included. A2. ISTEP+ Test Results Results of the most recent ISTEP+ Graduation Qualifying Exam or End-of-Course Assessments must be included on the high school transcript. Schools may opt to include the actual ISTEP+ numerical score which is preferred or just the results (e.g. Pass, Did Not Pass, etc).

A3. Secondary or Postsecondary Certificates of Achievement The term “Certificate of Achievement” refers to any academic or technical award, distinction or honor the student has earned. Examples include an AP Scholars award, Biliteracy Certificate, Certified Nursing Assistant (CNA) certificate, National Merit Scholarship and other similar awards or certificates. The decision of what awards and distinctions to list or not list on the transcript is an individual school decision. Note that a “Certificate of Achievement” does not refer to a document given to students who are not meeting graduation requirements.

A4. Immunization Information Since required immunizations change frequently, contact your local school nurse for current requirements or review the most current immunization requirements on the Health Services page of the IDOE website at [Student Services - Health].

In order to comply with I.C. 20-33-2-13, a school may:

• list the immunizations on the transcript by entering into the student information system;
• attach a pdf of immunizations from CHIRP;
• state “immunization record has been entered into the Indiana State Department of Health immunization data registry (CHIRP)”; or
• place a verification statement on the student’s transcript stating, “The student’s immunization record is in compliance with IC 20-34-4-1.” If this is the chosen method, the school must provide a copy of the student’s immunization record maintained by the school pursuant to I.C. 20-34-4-1 along with the transcript.

To ensure a student’s privacy, do not include any other health information on or with the transcript. Health records should be maintained separately from the student’s transcript. The confidentiality of health records should be strictly maintained according to federal privacy regulations. A5. Dual Credit Courses

Any dual credit courses listed on the Indiana Core Transfer Library (see www.transferin.net/ctl) that a student takes must be listed on the student’s high school transcript. This is part of the state law that lists transcript requirements. Note that in order to meet the dual credit options for the Technical Honors Diploma and Academic Honors Diploma dual credit courses do not have to be from the Core Transfer Library but do have to be on the approved dual credit list*. Therefore, dual credit courses listed on the CTL and the approved dual credit list (if being used to meet a course or credit requirement), must be included on the high school transcript. Courses should be listed whether or not the student earns high school or college credits for the course.

Effective July 1, 2013, the transcript must reflect that the secondary credits were earned at an eligible institution (Ex: US HistoryHST 101 Ivy Tech) (see IC 21-43-4-5).

• Effective with students who entered high school in the 2012-13 school year (class of 2016), dual credit courses must be from the approved dual credit course list to

meet the Academic or Technical Honors diploma option(s).

B. Transcript Format

• B1. Clarity and Legibility Issues
  • Transcripts should be typed or computer-generated.
    • No handwritten items including corrections or insertions should be included.
  • Photocopies must be clear and readable.
  • State approved course titles and four-digit state course numbers must be used (CT-R)
  • Standard course abbreviations are suggested.
    • See the ‘Abbreviation’ column in the “Indiana High School Course Titles Summary,” at [Course Titles and Descriptions].
  • Course records should be listed chronologically by grading period.
• B2. High School/Corporation Information
  • Transcript should include:

High school name, address, phone number, Indiana Department of Education (IDOE) high school code (four digits), name and email address of a contact person, and high school website

• • School corporation name, address, phone number, IDOE school corporation code (four digits), school corporation website, and corporation contact for student records
  • Grading scale used by the school
  • Official school seal and authorized official signature if submitting in paper format
  • College Board six digit CEEB (or AI) code (CT-R)
• B3. Student Information

Transcript should include a student’s:

• • Full legal name, home address, phone number, email address for student
  • Gender
  • Date of birth
  • Student Test Number (STN)
  • Name(s) of parent(s) or legal guardian(s)
  • Grade level at time transcript is prepared
• B4. Student Academic Information
  • Schools should use Indiana state-approved course titles and four-digit course numbers (or approved non-standard course titles):
    • See list and course codes at: [Course Titles and Descriptions].
  • All courses to be counted toward a student’s diploma requirements must be listed on the high school transcript with grades and credits (including PE and Health courses) and factor into the cumulative GPA.
  • Designation of diploma type awarded should be included:
    • General
    • Core 40
    • Core 40 with Academic Honors
    • Core 40 with Technical Honors
    • International Baccalaureate
  • Cumulative grade point average (GPA) should be calculated by semester, trimester, or on an annual basis. The total number of credits earned by the student should also be listed.
  • Class rank may be listed at the option of the school.
  • No Pass/Fail grades are to be listed for Core 40 or Honors diploma candidates and may not be used for the 34 (of the 40) credits required for the General Diploma.
  • The listing of course retakes, audits, etc. may be decided locally.
  • Honors and/or weighted courses should be clearly identified.
  • Dual credit courses should be listed according to the information in the Questions & Answers (Q.9) section below.
  • Credits for courses completed before grade nine should be listed according to the information in the Questions & Answers (Q.4) section below.
  • College Board policy suggests that PSAT/NMSQT scores not become part of any student’s transcript or permanent record that is routinely shared with outside entities, such as colleges, scholarship organizations, or potential employers. Read more in the Questions & Answers section below (Q.14).
  • ACT policies [ACT POLICIES] allow schools to locally decide whether to list ACT scores on a student’s transcript.
  • Testing scores such as scores for ASVAB, Work Keys or other assessments, in addition to ISTEP+ results, may be included but are not required. Guidance regarding the inclusion of Advanced Placement (AP) scores can be found in Q. 22 below.
  • Notations referencing that credits were earned through an alternative education program, correspondence course, online course, etc. are not appropriate. If the course covers the Indiana Academic Standards required for the course, no additional notation is needed.
  • School awards and/or honors earned in Grades 9-12 such as Salutatorian, Valedictorian, Honor’s Society, etc. may be listed but are not required.
• B5. Special Education Students:
  • No disclosure of disability should be noted on a transcript.
  • Where accommodations are used to meet state course standards, grades should not be listed as adjusted or modified.
  • In cases where a student’s IEP allows for accommodations to help the student master the academic standards of a state-approved course, no distinction needs to be made to the course title on the transcript. For example, if a student’s approved accommodations are used to help the student master the content of Algebra I, the course should be listed on the transcript as Algebra I instead of Algebra I-SP (or other differentiation). However, if modifications or changes are made to the required course standards or content, the official state course title should not be used. In these situations, for example, a significantly modified Algebra I course should not be listed as “Algebra I” on the transcript but could be listed under a nonstandard course title. For non-diploma track students, 0500 is “Basic Skills Development,” which could be used for any basic skills class in any content area.

(all information from Indiana Department of Education Transcript Guidelines.) [TRANSCRIPT GUIDELINES, INDIANA]